Cloud Accounting is the key to taking your business to the next level

Talk to any small business owner and they’re bound to tell you how cloud accounting has helped to change their business… and their lives. When people mention “the Cloud”, they are almost always referring to using the Internet as a means of storing, managing and processing data. 

 

Cloud accounting will completely transform how you do business and once you experience how revolutionary it can be, you’ll wonder why you haven’t been using it all along. Read on to discover the reasons why cloud accounting is the way forward and what it has to offer that is sure to take your business from good to great.

 

Real time, all the time

 

With cloud accounting, as long as you have Internet access, you are able to see all your data at any time and in real time. Any changes you make are automatically saved meaning that you and others are always working with the latest versions of information. Also, more than one person can work on a single file at the same time, facilitating better communication between you and your financial expert (aka, your accountant) as queries can be answered and issues can be resolved there and then.

 

Manual data entry is a thing of the past

 

Gone are the days of having to manually re-enter relevant transaction data from your banking system into your accounting software. Live feeds from your accounts can now be linked to your cloud-based accounting system so that you not only have access to up-to-date, live data, but you also get to say goodbye to lengthy data entry time and slow downloads. In a nutshell: cloud accounting saves you time making it easier for you to focus on the aspects of your business that matter most.

 

Effective business decisions are made faster

 

Being able to access real-time information anywhere using a mobile device means that your business is no longer at a disadvantage because of its accounting data lagging behind reality. When it comes to making important and effective business decisions, it certainly helps to have immediate access to the up-to-date data that is needed to make the best possible decisions. Cloud accounting does just this – it assists business owners with making more informed business decisions more smoothly, and in the fast-paced business industry, this is hugely beneficial.

 

Flexibility with peace of mind

 

The Cloud is able to adapt as your business changes and grows, remaining a valuable business tool that supports the running of your business, rather than restricting it. In this way it allows you to have a great amount of flexibility when it comes to conducting business, something valuable in a world in which the business landscape is continually changing. The necessary security measures are also taken to ensure that all your data remains safe and protected in the Cloud so that you can proceed on a day to day basis without having to worry about the security of your business’s sensitive information. The added bonus is that you never have to be concerned about losing your data due to theft,disaster (such as fire) or even load shedding because the Cloud is not a physical thing. With cloud accounting you have peace of mind so that you can focus on the important things.

 

Cloud accounting software, such as that offered by Sage One, helps you maintain a bird’s-eye view of your business wherever you are, helping you to revolutionise the way you do business. It’s simple to use, hassle free and safe – what more could an on-the-go business person ask for?

 

 

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Simple online accounting and payroll for SME’s by Sage

Entrepreneurship and the further development of small businesses are essential in ensuring South Africa’s economic growth and future success. Sage South Africa has always been passionate about assisting small businesses to be successful and operate efficiently, by providing software solutions to help businesses do just that.

Entrepreneurship and the further development of small businesses are essential in ensuring South Africa’s economic growth and future success. Sage South Africa has always been passionate about assisting small businesses to be successful and operate efficiently, by providing software solutions to help businesses do just that. In keeping to this objective, Sage South Africa has announced that it will be launching Sage One on 4 August 2014. Sage One is a simple, secure and affordable online accounting and payroll solution, developed specifically for small South African businesses.

Sage has more than 5 years’ experience in the online accounting and payroll space, with Sage Pastel My Business having been launched in 2009. This was later complimented by a payroll component with the arrival of Sage VIP Liquid Payroll and Sage Pastel My Payroll Online. Sage’s online business software has been well received by the South African market, with both small business owners and accountants enjoying the benefits of a cloud based solution. Sage has built on this solid South African foundation, and applied global insights gleaned from the Sage One businesses in Europe and the US, to bring Sage One to South Africa.

Says Sage CEO of Africa, Australia, Middle East and Asia, Ivan Epstein: “Sage Pastel Accounting, Sage Pastel Payroll & HR and Sage VIP have enjoyed strong traction in the South African SME market with their cloud-based business solutions. As the next step in Sage South Africa’s continued investment in the cloud, we are now consolidating these offerings under the Sage One brand name.

We are proud to bring to market a simple, secure and flexible online accounting and payroll solution. For small businesses owners, financial knowledge is key, and having crucial business insights available at your fingertips gives you greater control and confidence to achieve business success.”

“Because Sage One Accounting is online, you can simply log in from wherever you are and start working,” says Steven Cohen, Managing Director of Sage Pastel Accounting. “You can access your data from the cloud, which means that your data is available online, anywhere, anytime and that you’re always working on the same data as your accountant or colleagues. This gives you a new level of flexibility in the way you run your business.”

The Sage One Accounting mobile apps put your customer and accounting information in the palm of your hands. Log on from wherever you are to view customer information, record notes, search for customers and contact them directly from your device. Find your way to your customer’s offices using map links and process quotes and invoices – all on the go.

Many small South African businesses are employers and as such need to comply with the legal requirements regarding salary payments and SARS compliancy. “Sage One Payroll gives you the peace of mind that your employees will be paid in accordance with the requirements of legislation and statutory bodies such as SARS,” says Anton van Heerden, Managing Director for Sage VIP and Sage Pastel Payroll & HR. “With our solution, your payroll expands and shrinks as your business grows, enabling you to add as many employees or pay cycles as you like.”

Sage One Accounting and Sage One Payroll are purchased separately and used with separate log-ins. However, they are also closely integrated to save you the time and effort spent manually recording your payroll journals in your accounting application. This ensures ongoing compliance and increased accuracy.

In addition, your accountant can work online on the same data at the same time as the business owner. Any accounting based questions can be sent directly via the software to your accountant. This time-saving feature ensures ongoing communication between the business owner and accountant.

Other benefits of the Sage One Accounting and Sage One Payroll for SMEs include:

  • Ease of use: Templates and wizards make it easy to set up common tasks and processes. The interface is written in plain English for non-finance professionals, so no accounting or payroll experience required.
  • Priced for SMEs: Flexible and affordable pricing that won’t break the bank.
  • Secure: The software is hosted in a secure data centre, where your data is locked down, always backed-up, and secure from information security threats.
  • Free support:  Telephone and email support mean that help is there when you need it.

Four ways the cloud will help your small business

As an SME, you know that you need solid computer systems such as payroll and accounting to effectively grow and manage your business. Yet the newest technology can seem prohibitively expensive when you’re just starting out. This where cloud computing can help you to enjoy the benefits of technology while freeing you from many of the costs and complications. 

As an SME, you know that you need solid computer systems such as payroll and accounting to effectively grow and manage your business. Yet the newest technology can seem prohibitively expensive when you’re just starting out.

This where cloud computing can help you to enjoy the benefits of technology while freeing you from many of the costs and complications. Cloud computing is about consuming computing as a service rather than a product that runs on a system on your premises. Here are four ways the cloud will help you succeed:

Work anyplace and anytime

When you choose to run your accounting or payroll system in the cloud, you can work nearly anywhere you have an Internet connection available. That means you can check on your financials and keep business running smoothly, even when you’re spending a day dashing from meeting to meeting.

And on nearly any device

Your accounting or payroll package is no longer tied to one licensed computer when you opt for a cloud application. If your hard drive crashes or your computer is stolen, it will not be a problem. Simply log in through nearly any device with a modern web browser – including your tablet – and you can keep working as if nothing happened.

Enjoy peace of mind

Keeping a technology environment running smoothly involves a lot of drudgery. You need to do backups to make sure that you don’t lose any data if something goes wrong. You must patch your applications software with the latest security updates as well as install new versions as they come along.

And you need to maintain your server hardware. With cloud computing, these tasks all are the service provider’s job. You can keep focused on running your business rather than on running your IT.

Pay as you grow

If you decided to install and run software at your own premises, you’ll need to pay upfront for the licences. Depending on your needs, you might need to invest in servers and other infrastructure. And you may need professional help getting all of this technology up-and-running.

With the cloud, all you need to do is sign up for a service on a website and pay a modest fee for it each month. If your business grows and someone else needs to use the software, adding them is as easy as signing up for a new user name. The best part is that you get to keep your capital so you can invest it in growing your business.

Richard, our how-to guy, for Sage One Accounting

Richard from Sage One is here to talk you through some of the basics and the little more complicated features of Sage One Accounting. Enjoy these quick and fun YouTube videos to see if you are missing out on some awesome and helpful features, if you got more questions please don’t hesitate to contact our support team.

Richard from Sage One is here to talk you through some of the basics and the little more complicated features of Sage One Accounting. Enjoy these quick and fun YouTube videos to see if you are missing out on some awesome and helpful features, if you got more questions please don’t hesitate to contact our support team.

1. Sage One Product Overview

2. Concepts and Terminology

3. Processing a Supplier Invoice

4. Processing a Customer Invoice

5. Creating Customer Items and Suppliers

6. How Your Business is Trading