Payroll – how Sage makes it painless
Sage One Payroll is a comprehensive small business-oriented payroll solution designed so that you can get your payroll off with a minimum of hassle. Payroll can be a headache – making sure that you are compliant with government regulations can add hours to the task at hand.
But with Sage One Payroll, your payroll is made simple.
How does Sage One Payroll work?
Once you have downloaded Sage One Payroll, you can immediately begin signing up your employees. There’s no payroll jargon – just input the relevant information, and the software will compile your employee’s payment profile. Your data is stored in the cloud, which allows you to access your payroll information wherever there is an internet connection.
There is no limit to the number of companies, employees or users on Sage’s system – this means that you can effortlessly add or remove information as your business expands or contracts. With access-control, you can determine which information is visible to the additional users of the software. This feature is perfect for when you need your accountant to verify your accounts.
Your payroll information is automatically made compliant with South Africa’s revenue service. This means, in practice, that PAYE, UIF, and SDL are automatically calculated for you. Sage One Payroll offers you the ability to automatically send your UIF submissions directly to the Department of Labour, saving you valuable time each month. Your SARS submissions are made significantly easier, with the ability to generate tax certificates, and file these in your Sage system.
Your security is a top priority. Sage uses daily back-ups to safe-guard your company information, and relies on 256-bit encryption to prevent unwanted outside parties from accessing your information. Sage uses Verisign to encrypt – a fully authenticated and verified security certificate.
Your payroll information is always kept current – Sage calculates the payroll values in real-time, giving you an accurate picture of your payroll obligations. Sage’s functionality also includes calculating employee leave – this information is designated when an employee is signed on to the system. From here, you can produce management reports whenever you require them, with information like sick leave included in the report.
The integrated payroll solution
Sage One Payroll works seamlessly with Sage One Accounting. This means that you can save time by automatically validating bank account numbers, that you can sent payment batches directly to Sage Pay from Sage One Payroll without exposing sensitive information, and that you can coordinate your payment schedule to ensure that your employees are paid simultaneously.
Sage One Payroll offers flexible pricing. Your payment depends on your employee count – so you only pay more as you grow as a business.
As with all Sage products, Sage One Payroll offers outstanding customer support. You get free telephone and email support with Sage, if you’re ever stuck, there will be someone available during office hours to guide you on your way with live online support chats.
Nominate an amazing small business for the 702/Cape Talk Small Business Awards with Sage One
If you know of a small business that manages to rise above the rest, a provider of an outstanding service or wonderful product, now is the time to nominate them as a potential recipient of the 702/CapeTalk Small Business Awards with Sage One.
Now in their 8th year, the Small Business Awards are a celebration of Gauteng and Western Cape entrepreneurial excellence, and Sage One has a long and proud association with the awards.
Sage, as the largest supplier of accounting and payroll software worldwide to SMEs, is deeply committed to growing small business. Ivan Epstein, President for Sage International (AAMEA) and Chairman of the Sage Foundation emphasises the importance of celebrating the efforts of South African SMEs, “South Africa’s entrepreneurs in small and medium businesses trust us as they power the country’s economy. It is these entrepreneurs who are the drivers of prosperity and it’s our privilege to celebrate their achievements. We know that it takes hard work and human sacrifice to turn a dream business idea into a way of life. That’s why we sponsor these Awards every year – to make the voices of the entrepreneurs heard.”
Much like the businesses that are nominated, Sage South Africa began as a start-up. Originally known as Softline, the business was borne from a vision to simplify the lives of business owners. Founded by Ivan Epstein and Alan Osrin, and joined soon after by Steven Cohen in 1988, Softline was established during the formative years of the software industry with a mere R1, 500 loan. It was listed on the JSE Securities Exchange South Africa in February 1997, and delisted in 2003 to be acquired by The Sage Group plc. Softline changed its name to Sage in February 2013.
Today, Sage has over 13,000 employees across 23 countries and we work with millions of business people in all types of industries around the world. So when we talk about grit, passion and vision, it’s a voice of experience – one that we and many other South Africans share.
The 702/CapeTalk Small Business Awards with Sage One are an opportunity to give something back to small businesses that have a core of excellence, and give small business a big boost.
Prizes this year for winners include an advertising airtime package on 702/CapeTalk worth R250 000, a laptop, free access to Sage One’s accounting and payroll software and a year’s worth of software support, and a Sage training course of the winner’s choice. Runners-up come away with advertising airtime worth R125 000, free access to Sage One’s accounting and payroll software and a year’s worth of software support, and a Sage training course of their choice.
Past winners have seen marked improvements in their businesses. Roof Rats, a roof and ceiling cleaning company that won the Gauteng award in 2013 reported that their business quadrupled in the year following their victory, growing their staff complement from 11 to 44. 2014 winners, Book Express, likewise experienced a 20% increase in telephone enquiries and walk-ins thanks to the exposure that their prize provided.
Sage looks to support the growth of small businesses in South Africa with their payroll and accounting software, and also, through association with the 702/CapeTalk Small Business Awards. If a little company born from little more than a vision and small loan can become a world-beater, so too can South African small businesses.
Up close and personal: A day in the life of a Sage One employee
Following on from our interview earlier this year with head of Sage One, Steven Cohen, we’ve decided to get to know another one of the many faces behind the company’s success: introducing administrator extraordinaire and sales guru, Juan Stander.
We asked him a variety of questions to give you a better idea of what an ordinary work day looks like for someone at Sage One. Read on not only for a glimpse into the life of a Sage One employee, but also to learn more about what Sage One can offer small business owners as well as some valuable advice for those looking to go out on their own.
What is your role at Sage One?
JS: I am the Sage One sales administrator, responsible for all administration activities relating to the product.
Describe an average day at the office.
JS: I arrive at the office approximately 05:10am every morning. Once I’m at my desk, I start to peruse the emails forwarded to myself after hours. Once done, I attend to clients’ queries, also known as “incidents”, where I then capture the payments and email the clients their invoices. After all invoices are up to date, I ensure that all the previous day’s debit order requests have been attended to and that all the debit order application documents are received. Once all the above has been dealt with, I normally jog to the kitchen for another cup of coffee. By the time all sales consultants are at their respective desks by around 08:00am, all my work is usually up to date, ensuring that individual and precise attention can be directed towards any new queries received throughout the course of the day. My day then normally ends 16:45pm.
Why do you enjoy what you do?
JS: Being top notch in my field is one of the many things I do best and pride myself on. Working with my target-driven team provides me with great pleasure, making a long and often exhausting day really worthwhile. Client satisfaction is the main reason I love what I do.
Why is Sage One a great company to work for?
JS: Everyone moves forward as one and not one person gets left behind or left in the dark. One worker’s success equals the whole team’s success. Sage One motivates all employees, including the managers. The whole team is dedicated to committing themselves to teamwork.
What is the thing you love most about your role?
JS: Working every day with different clients with different personalities, and ensuring that each of them gets both individual and full attention.
What made you get into this field?
JS: I saw a golden opportunity to work closer and more in depth with client queries. I saw Sage One as the perfect growing path in the company as online accounting is the future of accounting software. This made me realise that I needed a new challenge and therefore I chose the field I’m in now.
What do you think Sage One offers people that other similar companies can’t?
Sage One offers hand-in-hand client support which is sustainable and efficient. We walk side-by-side with our clients, putting ourselves in their shoes and always ensuring that all their needs are taken care of.
What advice for people wanting to start their own business?
When I think about this question, there is only one thing that comes to mind: I want to compare starting your own business to that project you did in primary school when you grew your own “bean stalk”. The reason being because of the mere fact that you need to take care of your business and in return, it will take care of you. My advice, therefore, is that you have a good business plan in place and that your goal is set and realistic right from the start. Always keep an emergency fund available should you hit that one “dip” (because the chances are that you will at one point or another). Lastly, make sure that your business is both profit and target-driven.
Thanks to Juan for taking the time to answer all of our questions.
Five reasons why your small business needs Sage One Payroll software
At Sage One, we’re committed to providing businesses with the software support they require to have successful enterprises that run both smoothly and effectively. In essence, it’s all about efficiency. Sage One’s Payroll system will revolutionise the way you manage your business’s payroll process, helping to streamline the entire procedure so that you can stay on top of earnings and deductions with as little fuss as possible.
At Sage One, we’re committed to providing businesses with the software support they require to have successful enterprises that run both smoothly and effectively. In essence, it’s all about efficiency. Sage One’s Payroll system will revolutionise the way you manage your business’s payroll process, helping to streamline the entire procedure so that you can stay on top of earnings and deductions with as little fuss as possible. Here are five reasons why investing in Sage One Payroll online software is ideal for small businesses.
What could be more convenient than being able to access your business’s payroll information anytime, anywhere? With Sage One Payroll this becomes a reality as business owners and managers can access their payroll information 24/7 – all that is needed is an Internet connection. This is particularly helpful if you’re constantly on the move. All the necessary data is stored in the cloud so you can literally login from wherever you are and get to work. It couldn’t be simpler.
Sage One Payroll is all about making your life as a business owner easier. Once you sign up and add your chosen employees, you can start processing in as little as five minutes. Confusing payroll jargon is non-existent and standard reports, available in a range of formats, make understanding payroll simpler and easier than ever before.
Security and the protection of sensitive information is often one of the main concerns for businesses when it comes to online products and systems. With Sage One Payroll, your data is backed up on a daily basis, with all information being encrypted and stored in such a way so as to make access only possible for those with the correct password. The system gives you peace of mind knowing that all the important information is kept safe and secure.
Sage One strives to deliver quality products at affordable prices. With Sage One Payroll you essentially only pay for what you use. There are no upfront software costs and you can decide when employees get paid. Utilising an impressive software product shouldn’t have to mean having to reach too deep into those pockets.
It’s fully supported (and so are you)
Should you run into an issue with the software or get stuck somewhere along the way, there is a knowledgeable and capable support consultant waiting to assist. You have three assistance options: telephonic, email or live chat. The support is free and the team of trained consultants are on stand-by to try and provide answers and solutions to your queries. The live chat option (available during office hours) allows you to speak to a consultant in real time, meaning you can get advice faster and easier, without the hassle of having to wait for an email reply or in a lengthy phone queue. Choose the option that suits you best.
Everything about Sage One Payroll has been designed to make things simpler, easier and more efficient for you, the business owner. That way, you have more time to focus on the things that require more of your attention, ensuring you are able to run your business better. Sign up to receive a 30-day free trial demo – it’s almost guaranteed you won’t be disappointed. Let Sage One make a difference to your business.
Featured image: http://www.pastelpayroll.co.za